Microsoft Teams Team Templates
It is clear that Microsoft Teams is a powerful collaboration tool that comes with a host of challenges. First and foremost of those is the fact that too many new Teams are created and that there is no control over the contents, no routine in the creation process.
One possibility to optimize such a recurring task is to use pre-built or custom Microsoft Teams templates. Another reason for working with Microsoft Teams team templates is if you need a consistent look and functionalities.
„Clone Teams” or Teams Manager for Microsoft Teams team templates?
Compared to the „Clone Teams” functionality, our Teams Manager offers a lot more options to customize and pre-configure your Teams template – all with simple drag & drop, no coding needed. For example, you can include any of the following in your Teams template:
- Channels, Settings, Members – this much is covered by “Clone Teams” as well
- Tabs: Add as many tabs to your template as you want to and pre-define their contents.
- Planner: Adding Microsoft Planner to your Teams template ensures your employees keep on top of their open tasks for each new Team created.
- OneNote: Include Microsoft OneNote in your template for a pre-defined, centralized way to keep notes and thoughts on each topic.
- Permissions: define in advance what your users should be able to do
- Folder structures and files: add files to the Teams template in advance and create structured folders
- Metadata: ask your users for custom additional information with each Teams template
With these options, you will be able to create customized MS Teams team templates for any purpose:
- Microsoft Teams project management template for short- or long-term projects such as construction projects, IT projects or development projects. Here you can include Planner to keep track of the project tasks and OneNote for recording information, thoughts and decisions.
- Team templates for departments, products or events can include as many channels as are needed and all other features that make sense.
- Specific Microsoft Teams Planner templates or OneNote templates with or without content
In case anything changes in your requirements, you can easily add further features to your template or take out anything you don’t need any more. Afterwards, Teams Manager offers the possibility to synchronize these changes to all Teams that are based on this template and update them with a simple click of a button.
Get Teams Manager in the Microsoft Teams app store or schedule a quick demo and make your life easier with team templates!
If you need even more options for your Microsoft Teams team templates such as lists, document libraries, and more elements, please check out Teams Manager‘s Enterprise edition. It also includes Sharepoint site templates as well as templates for Viva communities, communication sites, sites without groups and Planner.
Frequent questions about Microsoft Teams team templates (FAQ)
What are the most common team templates?
The most common types of team templates in Microsoft Teams are DepartmentTeams, ProjectTeams, CollaborationTeams and TestTeams.
Can folder structures be predefined in MS Teams team templates?
Microsoft Teams team templates do not offer this feature out of the box. This requires a third-party application such as Teams Manager.
Can predefined OneNotes be included in Microsoft Teams team templates?
This is not possible via the Microsoft team templates themselves. However, Teams Manager’s team templates can be used to implement predefined OneNotes.
Can predefined Planner tasks be included in a MS Teams team template?
This cannot be implemented with the Microsoft Teams team templates themselves. Teams Manager can deploy Planner in team templates with or without predefined tasks.
Where can I create Microsoft Teams team templates?
You can create templates in the Teams Admin Center (you will need Teams Admin rights to do so). For comprehensive, more custom MS Teams team templates, we recommend using Teams Manager.
Working with team templates safes time:
CEO and Governance Expert – Christian Groß is a Teams expert from the very beginning. In the last 4 years he developed 6 Teams Apps, built up his own service company and additionally founded the largest German-speaking Teams conference.
